Arizona Mining Association

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Communicating with Your Legislator

Phone calls and emails can both be effective and quick ways of communicating with your legislator. Traditional mail typically takes four to six weeks to reach your legislator's desk, due to postal security measures in place on Capitol Hill. When calling, bear in mind that most likely a staff member will relay your concerns to the legislator. 

Attach a Downloadable Letter: If using email, provide a brief introductor statement including the general topic and bille number, if applicable, in the body of the email. Then attach a letter in acommon format such as Word or PDF that a staff aide can print off and provide to the legislator.

Be Direct:  State the purpose of writing your legislator in the first paragraph of the letter.

Be Accurate:  If your letter concerns a specific piece of legislation, identify it as such, e.g., House bill: H.R. (number), Senate bill: S. (number). The Library of Congress provides a website that will assist you in researching a House or Senate bill number. Please visit the Library of Congress at

Be Concise: Keep the letter to one page, if possible. Provide data and statistics whenever possible.  

Provide Local Context: Describe how the issue directly affects the legislator's constituents. 

Addressing your Letters: If you know the staff aide who handles the issue, copy him or her on the email. 

Direct postal correspondence to your Senator as follows:

The Honorable (Full Name)

United States Senate

Washington, D.C. 20510

Dear Senator (Name)

Direct postal correspondence to your Representative as follows:

The Honorable (Full Name)

United States House of Representatives

Washington, D.C. 20515

Dear Representative (Name)